Connected Billing
Link suppliers and buyers by company code. Seller raises the invoice — buyer gets Stock waiting approval to review and save. Both books update when they confirm.
Stop double entry between businesses
Stop double entry between supplier and buyer
Send invoice → it auto-appears in the buyer's books as Stock waiting approval. Review & save.
Connected Billing ends the WhatsApp-PDF-and-retype loop. When your supplier is on Simple Bills, their invoice lands as a draft purchase on your books — you review and save, stock and GST match. You invoice a linked buyer? Same flow the other way. Distributors and multi-GSTIN groups use this daily; rental businesses also get equipment rental billing by hour or day.
Billing software with connected ledger for distributors
If you distribute goods to retailers or run a multi-GSTIN group, you need billing that talks to the ledger — not a separate invoice tool and a separate accounts package. Simple Bills is billing software with a connected ledger: every sale, purchase, payment, and Connected Billing draft posts to customer and Supplier accounts automatically.
- Invoice once, ledger updates — GST sales post to customer receivable; payments clear the balance with no duplicate entry
- Connected Billing to linked buyers — your invoice lands as their Stock waiting approval; both ledgers stay aligned on GST and stock
- Supplier side too — when your distributor invoices you on Enso, review & save posts to Supplier account and stock inward
- Supplier payable ageing — see what you owe distributors and when, from the same books you bill from
- IGST / CGST+SGST — state-wise tax on every line, ready for month-end GST summary and filing pack
Retail counter at your depot? Pair with Counter billing for walk-in sales. Running a restaurant? See Shop extras.
The daily headache we fix
Your distributor invoices you on WhatsApp. You re-type every line as a purchase. Stock and GST never quite match. With Connected Billing, the supplier's invoice is already on your books — you just review and save.
Review & save — not re-enter
Incoming supply appears as a draft purchase with lines, GST, and amounts filled. Check once, save. Stock and ledger post automatically.
Open rental orders
Walk-in open order — add hire items over time, Mark final, then invoice from Pending invoices.
Separate GSTIN per company
Each registration has its own books — switch company in the header like you switch financial year.
How to manage equipment rental billing and deposits
Rental businesses juggle bookings, security deposits, final charges, and refunds — often in a notebook while GST invoices live somewhere else. Here is how Simple Bills keeps rental billing and deposits on the books from booking to refund.
- Set up rental items — hourly or daily rates, linked to your product catalog for GST and stock
- Open order when the customer walks in — start an order, then add hire items over time as they ask, each with its own dates
- Optional cash or bank deposit — posts to your books; applied on the final GST invoice
- Mark final when the job is set — editing locks so the bill cannot drift
- Track on the calendar — see what's out, when it returns, and which jobs still need invoicing
- Invoice from Pending invoices — prefill from the final order; deposit reduces balance due
- Refund unused deposit — record customer refunds without cancelling the hire
- One flow: Open order → add items → Mark final → Pending invoices
- Rental revenue report — invoiced income, collections, and margin for the period
- Same GST invoices, customer account, and month-end reports as your retail sales
Running a shop and rentals? Use Counter billing for counter sales and Connected Billing when suppliers invoice you on Enso. Restaurant tables? Shop extras → Restaurant.
What's included
- Connected Billing — link suppliers and buyers by company code
- Supplier invoices you → Stock waiting approval → review & save
- Inter-company sales with GST on invoice
- Register additional company (separate GSTIN)
- Rental items with hourly / daily rates
- Open order — add items over time, Mark final to lock
- Booking deposits — cash or bank; applied on final invoice
- Rental refunds — record without cancelling the hire
- Booking list & availability calendar
- Pending invoices when the hire ends
- In-app usage guide for your team
Frequently asked questions
- What is Connected Billing?
- A linked supplier's invoice lands as Stock waiting approval — review and save before stock and GST post.
- How do Supplier accounts stay aligned?
- Sales, purchases, and payments post to customer and Supplier accounts automatically.
- Can I use Counter billing at a depot?
- Yes — pair Connected Billing for linked buyers with Counter billing for walk-ins.
- How do rental deposits work?
- Optional deposit posts to books and applies on the final invoice; refund unused amounts without cancelling the hire.
- Where is restaurant billing?
- See Shop extras for restaurant dine-in, lottery, vouchers, and notes.
Scaling without duplicate entry
Tell us if your suppliers are on Simple Bills or you run rentals — we'll map Connected Billing to your flow.
Book a demo